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Outgrowing QuickBooks — 7 Signs and Benefits of Making an Upgrade

Companies often outgrow QuickBooks, even though it probably served them well in the past. The accounting software has its limitations. For one, it is not a complete Enterprise Resource Planning (ERP) solution like Acumatica. The Acumatica Cloud ERP solution can handle accounting as well as financial management, distribution, manufacturing, business intelligence and other functions.

Acumatica is far superior to even QuickBooks Enterprise. Signs a company has outgrown it, and how upgrading to Acumatica can benefit, include:

1. True cloud access isn’t available

A true cloud solution enables employees to access business functions from anywhere. If you find additional equipment or software are needed to support Internet access, it’s time for an upgrade.

2. Database access is limited

QuickBooks’ proprietary database has limitations that can hold a business back. For example, it requires a third-party utility for access and does not support a complete data export. As a result, it isn’t optimal for financial management.

3. Operating expenses are high

In-house equipment, software and IT support, plus licensing costs, can drive corporate expenses up. Acumatica’s perpetual licensing provides indefinite access, which can help save over QuickBooks’ subscription-only plans.

4. Not all users are supported

Up to 30 users can access QuickBooks Enterprise, but Acumatica can be scaled to suit any sized company. It can even support multiple companies and multiple currencies for international operations.

5. The software lacks functionality

While there’s no one-size-fits-all system, QuickBooks has limited functionality and is not inherently adaptable. Acumatica is available in different editions to support the needs of your business. Whether the General Business, Distribution, Manufacturing, Commerce, Field Service or Construction Editions are implemented, you can take advantage of:

6. The system is inflexible

Acumatica offers an array of optional features. These include intercompany accounting, deferred revenue, expense management, fixed assets and Salesforce and marketing automations for CRM purposes. To support your customers, CRM case management and even a CRM portal is available.

Other useful functions include project accounting/project job cost accounting, order management and inventory control while warehouse management, planning and scheduling, estimating, manufacturing ERP and product configurator tools are available depending on the edition. However, all editions offer payroll as an option.

7. Licensing options don’t suit your business model

QuickBooks can be installed on premises or hosted in the cloud. However, Acumatica gives you additional choices and can be installed as a Software-as-a-Service (SaaS) with an annual subscription license. Your company still pays for its IT infrastructure, along with a monthly fee for the software, while Acumatica handles the upgrades.

A Private Cloud Subscription (PCS) is another annual option. The software is hosted in a private cloud through a hosting provider your company selects; it’s up to you to decide where the software/data are hosted and when updates are installed. A Private Cloud Perpetual (PCP) license lets you pay up front for perpetual use of Acumatica ERP (deployed on premise or in a private cloud) and pay an annual maintenance charge.

For more details on Acumatica Cloud ERP or a free product tour, contact us today.

Additional Resources

When Does a Company Need ERP? 8 Benefits of Mobile ERP Software ERP 101: What is ERP and How Does it Work?

Originally published at https://www.cortekx.com on November 20, 2019.